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Borrowing Procedures and Patron Services Policy

Circulating/Non-Circulating Materials and Loan Periods


Books (From the General, Oversize, Juvenile, and Thomas More/Kentuckiana Collections) - 3 Weeks
Government Documents – 3 Weeks
Pamphlets – 3 Weeks
CDs (3 Days for Sound Effects CDs) – 3 Weeks
Audiocassettes and Vinyl Records – 3 Weeks
Videos (TMC Faculty, Staff, and Students Only) – 1 Week


Reference Books
Rare Books (from the Thomas More Room)
Periodicals (Journals, Magazines, and Newspapers)

***A current TMC, Federation of Kentucky Academic Libraries (FoKAL), Gateway Community & Technical College (GCTC), or SouthWest Ohio and Neighboring Libraries (SWON)-member ID card is required to borrow materials. Circulating materials may be renewed up to three times unless requested by another patron. FoKAL and SWON borrowers are limited to five items at any given time.

Reserve Materials

Books, photocopies, and other materials placed on reserve by faculty may be checked out at the circulation desk for one of the following loan periods: 3-hours (Library use only), Overnight (Due by closing on the next day of business), or 3-days (due by closing on the third day of use.)


Circulating Materials: $0.10 per day (up to $10.00 per item)

Reserve Materials: $0.50 per hour or per day (up to $10.00 per item)

Charges for Unreturned, Lost, or Damaged Materials

The charges for unreturned, lost, or damaged materials is equal to the replacement cost of the same or a similar item plus a $10.00 processing fee per item.

SouthWest Ohio and Neighboring Libraries (SWON)

Faculty, staff, and students can use their Thomas More College ID card (with proof of current enrollment or employment) to borrow materials directly from more than fifty other SWON-member libraries in the Greater Cincinnati area. A complete list of participating institutions can be found at the SWON Website under Member Directory. Current semester stickers for TMC faculty, staff, and student IDs are available at the circulation desk.

Media Resources and Services

The Library has an extensive inventory of audio-visual (AV) equipment which can be reserved for classroom use or other on-campus events by contacting the Library staff. Portable items, such as LCD projectors and CD players are kept at the circulation desk, but AV and computer carts are stored in Room 1105 on the lower level of the Library. Any equipment borrowed from the Library must be picked up and returned promptly by the user unless alternative arrangements have been made. The Library's own collection of materials is supplemented by thousands of other videocassettes and DVDs which are available from the SWON consortium collection and listed in their Online Media Catalog. Please see the Library staff for an ID and password. These resources can be ordered by the Circulation/Interlibrary Loan Supervisor for faculty to use in the classroom. Some of the media services that the Library does not provide are rendered by other offices on campus. The Computer Center gives technical support and Office Services does laminating.

Computer and Printers

There is a computer lab equipped with 12 PCs on the entry level of the Library and 12 other computers in various locations on the upper and lower levels. The Library also has several laptop computers which can be borrowed by students and faculty for same-day use on campus. The entire College has wireless Internet access. There is a printer in the Library's computer lab and the faculty/staff photocopier also doubles as a printer.

Photocopiers and Microfilm/Fiche Reader-Printer

The Copy Room on the entry level of the Library contains two photocopiers: a coin-operated machine for use by students and the general public and a standard copier for faculty and staff. The cost of copies on the coin-operated machine is $0.10 per page. Faculty and staff must enter a personal code number in order to scan or make copies on the standard machine. The faculty/staff copier has the capability of making two-sided copies, collating, and stapling. Both copiers will make transperencies. Transparency film is available at the circulation desk for $0.25 per sheet. The Copy Room is also equipped with a microfilm/fiche reader which can make prints for $0.10 per page.

Collection Development

Faculty are encouraged to collaborate with Library staff in collection development, but students may also recommend materials for acquisition by submitting their requests in person or via email.

Statement on Gift Items

Gifts received by the Thomas More College Library are considered to be an aspect of collection development, and as such are subject to the provisions of the library's Materials Selection Policy. Gifts received by the library become the property of the Library. Once gifts are accepted by the Library they shall be considered for inclusion in the collection using the Materials Selection Criteria as a guideline. These criteria include but are not limited to: format, condition, language, duplication, "quality", and conformity to curricular needs (for the latter two, judgement may be aided by appropriate faculty.) Gift materials not added to the collection will be disposed of in a manner which best serves the interests of the library. The Library cannot provide statements of value for tax or any other purposes but will certify that materials have been received as gifts. The economic evaluation of these materials remains the responsibility of the donor.